project management assignment for the monthly report
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This is a two part question discussion and project
Week 4 Discussion >part one
Respond to one of the following questions below question 1 OR 2:
Question 1:
The Monthly Project Report: Each month, all project managers were called for an executive session to present the status of their projects. All project managers and the key project team members spent five to seven days a month preparing standardized briefing charts for this critically important meeting. The meeting lasted well over half a day while each project manager waited for his or her turn to receive executive guidance.
Result: The project managers, team members, and administrative assistants wasted hundreds of hours each month preparing detailed slides, graphics, analyses, and report papers to provide to the senior executive. The senior executive was gratified at the level of work and detail his people put in to keep him apprised of every project nuance. The senior executive had a much larger comfort zone of information to rely upon when queried by his boss.
Analysis: When most organizations work Monday to Friday, there are about twenty workdays in any month. Spending over 25 percent of the available monthly work time in preparing reports drove project management costs up and undermined organizational commitment to disciplined project management. Worse, tremendous amounts of overtime were required to offset the lost project productivity. This forced the project managers, team members, administrative assistants, and contractors to work late nights and weekends. Productivity losses were staggering. The senior executive was promoted, but the organization was ultimately branded a failure and subsumed under another executive. Several project managers no longer work for the company.
Discuss:
Evaluate the executive sessions. Should they be held on the basis of project performance norms and the key project milestone dates and not per a fixed schedule? Why? Would this require changes in organizational culture? Explain.
How might a culture of openness be established that encourages briefings to senior executives regarding deviations from expected performance (both good and bad)? Offer a few ideas.
Explain some of the less time-consuming and systematic ways through which an executive manager can update himself or herself on the status of a project.
Question 2:
Review the PMI’s Code of Ethics and Professional Conduct on the PMI website and answer the following questions:
What are the underlying international and global values of PMI’s Code of Ethics?
What is the difference between aspirational and mandatory standards identified in the PMI Code of Ethics? Justify your answer.
The final paragraph (three or four sentences) of your initial post should summarize the one or two key points that you are making in your initial response.
Justify your answers with examples and reasoning. Comment on the postings and views of at least two peers.
Your posting should be the equivalent of 1 to 2 pages (500–1000 words) in length.
APA FORMAT WITH REFERENCES
PROJECT PART :
CONTINUATION OF PROJECT FROM PREVIOUS WEEKS
WBS, Schedule and Budget
This course has a major project assignment that will be due in Week 5. It will take more than a week’s effort to adequately complete it. Plan time to start the research and other work for the assignment earlier than the week in which it is due.
This week, you will submit the third and fourth increment of the course-length project.
The project analyzed must be the project approved by the instructor in Week 1. The deliverable for this week is a WBS and Schedule and Budget.
WBS chart: Create a WBS. Include an explanation of the hierarchical relationship among each level on the chart. Level one should depict the end result (a product or a service) of the project. Level two should consist of the major tasks outlined in the statement of work (SOW). Level three should list the subtasks contained in each SOW task. You can use the series of charts available in Microsoft Project (although you are not required to use Microsoft Project). Submit your answers in a Microsoft Word document with the supported Microsoft Excel spreadsheets, Microsoft Project files, and other documentation as needed.
Schedule: Sequence the tasks in the order of completion. Arrange the work breakdown structure elements in the form of a task-flow network to determine dependencies. Identify the critical path along which necessary resources should be allocated to achieve the project objectives within the defined time frame. Indicate the earliest occurrence and highlight the critical path. Use a Gantt chart to illustrate the start and completion dates of each task. Consider whether the tasks can be completed in parallel or must be performed in sequence.
Cost plan: Develop a cost plan for your project that identifies the allocation and cost of resources to your project.
Submission Details:
Submit your answers in a 4- to 6-page Microsoft Word document with supporting Microsoft Excel spreadsheets, Microsoft Project files, and other documentation, as needed.
Use APA style and references
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